CHAPTER II

SUB-COMMITTEES OF THE STUDENT'S SENATE

2.1  General Provisions

        a. The  Student's Senate may appoint as and when necessary an investigative subcommittee

             to investigate any particular matter and report to it These sub-committees may be either 

             adhoc or standing.

        b.  No sub-committees of the Student's Senate shall have nay executive function whatsoever 

             unless otherwise explicitly specified in the terms of reference.

        c.  Members of all the sub-committees of all the Student's Senate shall ordinarily be senators, 

            but in special circumstances the Senate may, by resolution, also include any other General Body

             member in a sub-committee, except in the case of the Steering Committee, the rules and 

             procedures committee and the finance committee, in which case the membership shall be limited

             to the senators.

        d.  All adhoc sub-committees of the Student's Senate shall go out of existence when the outgoing

             senate hands over charge to the successor senate. The standing sub-committee however, will 

             continue till charge is handed over to successor committees.

2.2  Formation:

        a.   Prior to the appointment of any sub-committee, the Student's Senate shall decide by a simple 

              majority the following:

                                            1. its terms of reference.

                                            2. its strength and

                                            3. in the case of an adhoc sub-committee, its period of existence.

        b.  The Convener of the Student's Senate shall invite nominations for membership of a 

              sub-committee under formation from senators. Senators shall nominate themselves and no 

             seconding shall be necessary, if the number of nominations received is in excess of the proposed

             strength of the sub-committee, the Convener of the Student's Senate shall call withdrawals if 

             any. If the remaining number of nominations is still in excess of the proposed strength, the 

            Convener of the Student's Senate shall hold an election on the basis of one votes for every 

            member of the Student's Senate. The voting shall be by secret ballot if so demanded by even

             one member of the Student's Senate.

         c. The Convener of the Student's Senate  shall declare the result of the election immediately 

             on conclusion of the same. Unless otherwise resolved in the terms of reference, the sub-committee 

             shall come into existence immediately after declaration of the results of the election.

         d. If the number of nominations received is less than the proposed strength of the sub-committee, 

             the Convener of the Student's Senate shall make a second call for the same. If the number is in

             excess of the proposed strength ,the procedure laid down in Art.2.2(b) above shall be followed.

             Otherwise , the Convener of  the Student's Senate  declare the members of the sub-committee 

            duly elected.

          e. In case no nominations are received even after the second call, the Convener of the Student's

             Senate  shall officiate as the Convener of that sub-committee and shall appoint one UG and 

             one PG Senator to discharge the functions of that sub-committee. The sub-committee thus 

             formed, must be ratified by the Student's Senate .

          f. The Student's Senate shall elect the Convener of the Sub-Committee from amongst the 

             members of that Sub-Committee as per the procedure specified in At.2.2(b),(c) and (d) above. 

             No Sub-Committees shall be formed without the specific nominations of a Convener, unless 

             specified in the terms of reference.

          g. In case any post of a Sub-Committee  of the Student's Senate falls vacant in the middle of 

             its term, the Convener will call for nominations for that post.

2.3 Duties of Convener

       The Convener of Sub-Committee  shall be responsible for the proper functioning of the same. He shall:

          a. convene and preside over all sessions of that sub-committee 

          b. coordinate its activities and ensure its compliance with the terms of reference.

          c. be responsible for the preparation of the sub-committee's report to the Student's 

              Senate within the time specified in terms of reference.

          d. ensure that an adequate opportunity has been provided to the general body of the 

              Student to express their views both before and after the preparation of the sub-committee's

              draft report.

          e. Submit the final report of the sub-committee to the Convener of the Student's Senate 

              who shall, circulate the entire text of the report as a part of the agenda for a subsequent

              session of the Student's Senate amongst all those listed in Art.1.9(b). Unless this has 

              been done, the  Student's Senate  shall not proceed to discuss the report of the committee

              if so demanded by even by one member of the Student's Senate.

2.4    Functions:

         a. The Convener of a sub-committee may ask for a preliminary discussion on the floor of the 

             Student's Senate if he thinks that the same is necessary.

         b. Ordinarily, all recommendations of a sub-committee shall be on the basis of a consensus. 

              In case of dissent the dissenting members shall attach a note of dissent to the report of 

             the sub-committee for the consideration of the Student's Senate.

         c. The Convener of a sub-committee shall be directly responsible for all communications within 

             the sub-committee. He shall route all business with other individuals or bodies through the 

             Convener of the Student's Senate., who shall be obliged to render the assistance asked for.