CHAPTER 4

STANDING COMMITTEES OF THE STUDENT'S SENATE

4.01 The Senate shall discharge its responsibilities mainly through itself and its committees. Selected discussions (e.g. finance, academics, hostel     affairs of common interests) may be under-taken by the committees, though they may look into other issues and problems as and when directed by the Senate.         

4.02 The Senate shall have the following standing committees:
       a.     The Emergency Committee
       b.     The Finance Committee
       c.     The Steering Committee
       d.     The Rules and Procedures Committee
       e.     The Nominations Committee
       f.     The Committee of Students for Hostel Affairs (COSHA)
       g.     The Under Graduate Students' Academic Affairs Committee (UGSAAC)
       h.     The Post Graduate Student's Academic Affairs Committee (PGSAAC)

4.03 Emergency Committee (EC)
 
       a. The Primary aim of the Emergency Committee is to represent the Senate in urgent situations since the Senate meetings cannot be called at   a very short notice.
 
   b. The Emergency Committee shall consist of the President, Convener of the Senate, one Senator from every undergraduate year/batch, three Senators from Postgraduate students, one Senator from 2 year M.Sc. and the Senator/representative from the Girls Hostel

   c. The President shall be the ex-officio Chairman of the Emergency Committee. 

   d. In case an emergency arises, the President shall requisition a meeting of the Senate without delay from the Convener of the Senate. If it is possible to convene the meeting of the senate within the desired time the emergency meeting shall be discussed by the full Senate, otherwise the Emergency Committee shall carry on with the matter till the Senate meets next.

   e. Emergency Committee mentions shall require the support of at least half of its total strength.

4.04 Finance Committee (FC)

   a. The Primary aim of the Finance Committee is to manage the finances of the Student's Gymkhana, and it shall control and supervise the    expenditures incurred by the executive wings of the Gymkhana. It shall report to the Senate of Finances and accounts periodically, as prescribed by   the Senate. 
   b. It shall consist of four members including its Convener who shall be elected by the Senate.  

4.05 Steering Committee

  a. The steering Committee shall coordinate and assist the Convener in steering senate session's meetings. It shall be responsible for publishing minutes of the Senate sessions/meetings. 

 b. It shall consist of the Convener of the Senate, who shall be its ex-officio convener, and one BUG Senator and one PG Senator.

4.06 Rules and Procedures Committee

    a. The Rules of Procedures Committee shall be responsible for the interpreting and updating the Gymkhana Constitution and Rules of the Procedure of the Senate as and when required.
 
  b. It shall consist of the Parliamentarian, elected by the Senate from among Senators, and two other Senators, both not from the same year.

  c. The Parliamentarian shall be the ex-officio Convener of the Rules of Procedures Committee.

4.07 Nominations Committee (NC)

 a. The Nominations Committee shall nominate students' representatives to the various Institute bodies. It can call for an explanation, in case  the  nominee (s) is (are) not found suitable for the assigned task. All its nominations/actions are to be ratified by the Senate.

 b. It shall consist of the President , the Convener, one PG Senator and one UG Senator.

 c. The President shall be the ex-officio Convener of the Nominations Committee.

4.08 The Committee of Students for Hostel Affairs (COSHA)

  a. The COSHA shall supervise and coordinate matters of common interest to all halls of Residence.

 b. It shall consist of the President, the Incharge Hostel Affairs, Hall Presidents, and Mess Secretaries of every Hall of Residence and two Senators as Senate nominees.

 c. The Incharge, Hostel Affairs shall be the Convener of the COSHA. The meetings of the COSHA shall be chaired by the President.

4.09 The Undergraduate Student's Academic Affairs Committee (UGSAAC)

 a. UGSAAC shall advice and assist the Senate in all matters concerning the Undergraduate academic programme.

 b. It shall consist of four student members of the Senate Undergraduate Committee (SUGC), both the student members of the Departmental Undergraduate Committee (DUGC) of each department, two undergraduate senators as senate nominees (only professional year students) and two student members of EPC. The President and Convener Student's Senate, shall be ex-officio members.

c. UGSAAC shall elect its Convener from among its members.

4.10 The Postgraduate Students' Academic Affairs Committee (PGSAAC)

 a. The PGSAAC shall advice and assist the Senate in all matters and concerning the Postgraduate academic programme.

 b. It shall consist of four student members of the Senate Post Graduate Committee (SPGC), both the student members of the departmental Post Graduate Committee (DPGC) of each department, two Postgraduate Senators as senate nominees, and the two student members of the EPC. The President and Convener Students' Senate shall be ex-officio members.

c.  PGSAAC shall elect its own Convener from among its members.