Ph.D. Thesis Evaluation by the Thesis Board

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   After the synopsis has been submitted and the thesis board constituted, the Dean of Academic Affairs will send a letter to each member of the thesis board enclosing a copy of the synopsis and requesting him/her to serve as an examiner for the thesis. If either the examiner refuses or no response is received for eight weeks (with a reminder being sent after four weeks), then steps will be taken to appoint another examiner.
  On receipt of the acceptance of examinership a copy of the thesis along with a thesis evaluation form for the examiner's report will be sent to each examiner.
  In case Dean of Academic Affairs is the supervisor of the student concerned, above processing ( described in just above points ) will be done by the Dean of Faculty Affairs.
  When an examiner's report is received, the Chairperson, SPGC will place it in one of the following three categories:
            Category I: If an examiner suggests correction regarding punctuation, grammar, spelling or language, the supervisor(s) can use their discretion regarding incorporation of such suggestions.
             Category II: If an examiner points out typographical errors other than those in Category I, or minor technical mistakes, raises some queries or suggests modifications but does not imply that the acceptance of the thesis is subject to removal of these defects to the examiner's satisfaction, the supervisor will communicate to the Chairperson, SPGC the student's response to the above and the same will be incorporated in the thesis to the satisfaction  of the oral board, and examiner(s) concerned should be informed of the changes made on the basis of his/her suggestions.
            Category III: If an examiner outright rejects the thesis or raises technical points or suggests modifications which must be answered/carried out to be examiner's satisfaction before the thesis is accepted, the supervisor will communicate to the Chairperson, SPGC the changes made in the thesis, if any, in response to the examiner's comments along with an explanatory note whish will be sent to the examiner with a request to respond within six weeks; if the examiner's response is not received with in this period, a reminder will be sent and if no reply is received within six weeks time, further action will be initiated.
  Copies of the categorized report ( without the identify of the examiner) will be sent to the thesis supervisor(s) and the Head of the Department.
  On completion of the process detailed above, the Chairperson, SUGC will intimate the supervisor the concurrence of the Chairman, Senate, if given, to initiate the constitution of the oral board. This concurrence of Chairperson, Senate will be given if all the examiners recommend acceptance of the thesis. If one of the examiners rejects the thesis, the matter will be referred to Chairperson, Senate for deciding further course of action. If two or more examiners reject the thesis, the thesis will be rejected.
  In case Chairperson, SPGC is the supervisor of the student concerned, the above processing (detailed in para 4,5 and 6 )   will be done by Chairperson, SUGC.