Central Stores

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Welcome Message

The procedure to be adopted for the purchase of diverse kind of equipment and stores required by the various users of the institute should be in consonance with the wider objective to achieve excellence in all acitvities of the Institute be it academic, research or extension. Such procedures, therefore, should address to the needs and aspirations of the actual users and at the same time promote building a conducive environment much needed for the furtherance of Institute activities. The related aspects of accounting, record keeping, inventory stock verification, Asset register etc. will need proper attention so as to make the overall stores and purchase systems efficient and transparent. Emphasis should be laid on the use of office automation to achieve efficiency and responsiveness in functioning.

Forms

Govt. Orders/Guidelines for Procurement

Guidelines

Import Section

About

Indigenous

Requisition Form

Indigenous

About Us

About Us

Indigenous

 

 

Purchase Requisition Form

S & P Manual

 

Personnel

Officer-In-Charge

Anil P. Gonade

Deputy Registrar

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Voice: 0512 259 7384

 

Work Allocation of Staff Members

 

Unit

  

Name, Designation and

Contact Details

Work Allotted

Bill Unit

 

Contact No. 0512 259 6532 / 7275

Anuj Kumar Soni

Junior Superintendent

 

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Voice: 0512 259 7275

  • Overall supervision of Bill Unit, Purchase Unit and Receipt unit & Stores.

  • Checking of all purchase files (Main Account and R&D Account).

  • Co-ordination with Departments/Sections for timely submission of Bills and IRs.

  • Co-ordination with F&A for timely release of payments.

  • Maintenance of AP register.

  • Correspondence with other departments and resolving queries.

  • Sanctioning Stationery items.

  • Preparation of reply of RTI queries.

  • Co-ordination with AGUP Audit Team for conducting of external audit.

  • Mr. Shah will directly report to Officer-In-Charge.

  • Any other work assigned by Officer-In-Charge.

Gopal Chandra Sharma

Senior Assistant

 

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Voice: 0512 259 7275

  • Payment of bills related to Main Account, JEE/GATE and DOSA.

  • Checking of bills.

  • Preparation & Maintenance of Bill files.

  • Maintenance of Bill Register.

  • Maintenance of AP register.

  • Maintenance of bill adjustment register.

  • Maintenance of Ledgers (Consumable/Non-Consumable/LTAS/Maintenance or Service).

  • Maintenance of IR's Registers.

  • Entry of IR's in automation systems.

  • Forwarding of sanctioned bills and advances to Account Section.

  • Assistance to prepare reply of RTI queries.

  • Co-ordination with AGUP Audit Team for conducting of external audit.

  • Follow up action to settle/drop the audit para(s) pertains from S.A.R. (Separate Audit Report) and A.I.R. (Annual Inspection Report).

  • Executive Assistance to Supdt. / Office-In-Charge and other officials.

  • Mr. Sharma will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Import Unit

 

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Contact No. 0512 259 7216

 

 

Pronabh Barua

Senior Superintendent

 

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Voice: 0512 259 7216

  • Overall Supervision of Import Section.

  • Preparation of final Purchase Order for import items.

  • Customs clearance of shipments.

  • Opening of Letter of Credit.

  • Process initiate toward foreign payment.

  • Reply to all queries related to GeM Purchase (pre & post) to internal body and external body.

  • Preparation of reply of RTI queries

  • Co-ordination with AGUP Audit Team for conducting of external audit.

  • Mr. Srivastava will directly report to Officer-In-Charge.

  • Any other work assigned by Officer-In-Charge.

Bhaskararao Panchireddi

Junior Superintendent

 

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Voice: 0512 259 7216

  • Checking of Indents.

  • Preparation of Sanction Sheet.

  • CHA tender & bills.

  • Process the Courier/freight bills.

  • Insurance Tender.

  • Insurance Claim.

  • Physical Stock Verification of different departments/sections/units/IDPs.

  • All misc. work related to Import and Export.

  • Mr. Bhaskararao will route his work through Junior Superintendent.

  • Any other work assigned by Officer-In-Charge.

Sudhanshu Paliwal

Junior Assistant

 

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Voice: 0512 259 7216

  • Checking of Indents.

  • Preparation of Sanction Sheet.

  • CHA tender & bills.

  • Process the Courier/freight bills.

  • Insurance Tender.

  • Insurance Claim.

  • Physical Stock Verification of different departments/sections/units/IDPs.

  • All misc. work related to Import and Export.

  • Mr. Paliwal will route his work through the Jr Superintendent.

  • Any other work assigned by Officer-In-Charge.

E-Procurement Desk

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Contact No. 0512 259 7285

Saurabh Singh

Junior Assistant

 

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Voice: 0512 259 7285

  • Posting domestic and global tenders on CPP Portal in e-procure / e-publish mode fro both Institute and R&D Account.

  • Resolving the queries regarding the GeM and CPP Portal.

  • Mr. Singh will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

GeM Desk

 

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Contact No. 0512 259 7035

Pratik Prakash

Senior Assistant

 

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Voice: 0512 259 7035

  • Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA.

  • Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM.

  • Resolving the queries regarding the GeM Portal.

  • Liasoning with GeM Authorities.

  • Mr. Pratik will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Krishna Kaushal Bajpai

Junior Assistant

 

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Voice: 0512 259 7035

  • Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA.

  • Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM.

  • Resolving the queries regarding the GeM Portal.

  • Liasoning with GeM Authorities.

  • Training sessions related to GeM Portal.

  • Mr. Bajpai will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Sumanta Padhee

Junior Assistant

 

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Voice: 0512 259 6822

  • Handling procurement through GeM Portal for R&D Account / Main Account / JEE / GATE / DOSA.

  • Direct purchase and Bid / Custom Bid/ Service Bid / Service Custom Bid / BOQ Bid. Incident management on GeM, from Purchase requisition to contract / P.O. generation on GeM.

  • Resolving the queries regarding the GeM Portal.

  • Liasoning with GeM Authorities.

  • Training sessions related to GeM Portal.

  • Mr. Sumanta will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Purchase Unit

 

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Contact No. 0512 259 7214

Mohammad Naushad

Superintendent

 

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Voice: 0512 259 7214

  • Handling imprest of the Section.

  • Procurement of different required items for Section.

  • Checking of indents.

  • Processing of purchase order of R&D Account.

  • Processing of post GeM orders of Main Account and R&D Account.

  • Create and issue e-way bill as and when required.

  • Any modification/amendment/delivery extension request and other paper work necessary for execution of smooth functioning of purchase procedure.

  • Interdisciplinary relation/co-ordination with indenters, departments/sections/units/IDPs.

  • Preparation of Sanction Sheet for procurement from Main Account.

  • Preparation of final purchase order for procurement from Main Account.

  • All Post purchase orders activities.

  • Issue of Custom Duty Exemption Certificate/GST Exemption, if applicable and as per norms of GoI.

  • Mr. Naushad will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Ayodhya Prasad Prajapati

Senior Assistant

 

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Voice: 0512 259 7214

  • Checking of indents.

  • Preparation of Sanction Sheet for procurement from Main Account.

  • Issuance of the purchase order for procurement from Main Account.

  • Processing of purchase order of R&D Account.

  • Processing of post GeM orders of Main Account and R&D Account.

  • Create and issue e-way bill as and when required.

  • Any modification/amendment/delivery extension request and other paper work necessary for execution of smooth functioning of purchase procedure.

  • Interdisciplinary relation/co-ordination with indenters, departments/sections/units/IDPs.

  • Co-ordination with Office Automation for necessary changes in CSP module for the proper functioning of purchase procedure.

  • All Post purchase orders activities.

  • Issuance of Custom Duty Exemption Certificate/GST Exemption, if applicable and as per norms of GoI.

  • Scanning POs of Main Account and R&D Account.

  • Sending the Scan copy of purchase orders to Vendor & Indenter.

  • Maintenance of PO records.

  • Handling and maintenance of PO files.

  • Mr. Prajapati will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Receipt

&

Store Unit

 

Contact No. 0512 259 7316

Krishna Kumar Pandey

Senior Assistant

 

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Voice: 0512 259 7316

  • Receipt and issue of material.

  • Procurement and distribution of stationery items, furniture.

  • Preparation of Inspection Reports.

  • Preparation and updating of Institute Asset Register.

  • Inventory Management.

  • Ledger posting of Institute Direct purchase & IWD.

  • Invoices submission to R&D.

  • Rate Contract of High Purity Gases.

  • Rate Contract of Chemicals, glassware & polyproplenwares.

  • Refilling & issue of Gas cylinders.

  • Receipt & safe upkeep of written-off material.

  • Auctioning work of written-off material.

  • Mr. K.K. Pandey will route his work through Superintendent.

  • Any other work assigned by Officer-In-Charge.

Rohit Pandey

Junior Assistant

 

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Voice: 0512 259 7316

  • To Assist Receipt & Store unit.

  • All work related to Receipt & Store unit and assigned time to time.

  • He will report to Receipt & Store Unit.

  • Any other work assigned by Officer-In-Charge.

Stores

 

Ranjeet Pal

Junior Assistant

 

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Voice: 0512 259 7285

  • To be assigned

Arvind Kumar

Junior Assistant

 

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Voice: 0512 259 6532

  • To be assigned

 

DAK Cell

 

Contact No. 0512 259 7213

  • Receive and dispatch of paper, files.

  • Handling of photo copy machine.

  • Any other work assigned by Officer-In-Charge /Jr. Supdt./Superintendent/Staff members.

 

  

Improvements in Central Stores

Improvements in Central Stores

Indigenous

 

Office Order

E-Procurement

E-procurement

S & P Manual