Guidelines For Drafting MoU And Agreement

CSR MoU/Agreement Drafting Guidelines

Apart from the templates of Corporate Social Responsibility (CSR) MoU or Agreement displayed on the website of this office, we also accept other Corporate’s MoU or Agreements subject to review and clearance by the CSR team of DoRA office.

The following guidelines need to be followed while drafting a Corporate Social Responsibility (CSR) MoU or Agreement:

The Corporate Social Responsibility (CSR) Memorandum of Understanding (MoU) or Agreement has to be drafted in a professional manner so as all the legal and binding terms are covered in it.

The document has to comprise the following clauses and the same need to be mentioned in well-defined manner:

  • Definitions and Interpretations
  • Scope of Work
  • Terms and Conditions (including validity and renewal etc.)
  • Billing/ Invoicing and Milestone based Payment
  • Confidentiality
  • Relationship
  • Intellectual Property /Use of logos
  • Force Majeure
  • Failure to Enforce
  • Assignment
  • Duration of CSR Project
  • Notices
  • Amendment and Variation
  • Severance
  • Entire Understanding
  • Arbitration and Governing Law
  • Annexure (s) – if any
The explanation in respect of some of the above is as appended below:
Intellectual Property Rights (IPR): It is an intangible asset plays a significant role in building an Institution. It is also an important tool in economic growth and corporate donor tries to acquire it with the intention to get an advantage of monopoly profit. The Institute should try to keep its rights intact as far as possible.

Intellectual Property Rights (IPR) - Continued: The corporate contributing as per the mandate CSR policy is also availing tax benefits against the contribution. Hence, both benefits i.e. tax exemption and IPR cannot be given to corporate donor.

Payment and Others: The release of payment must be clearly stated. In this regard, the usual norms are as follows:
  • There has to be a milestone based payment schedule.
  • Budget Schedule with amount and date of payment is to be included as an article, clause or annexure to the MoU/ Agreement.
  • All Cheques/ Demand Drafts are to be payable to Corporate Research Fund Account, IIT Kanpur or Registrar, IIT Kanpur.
  • The CSR Administrative Charge (i.e. 5% of the total cost of a CSR MoU/ agreement) must be mentioned in the document.
Duration: The MoU/ Agreement shall be effective from the date of its signing and shall remain in force for a period of years or months (as agreed upon).
Project Investigator: Name of the Project Investigator (PI) must be mentioned on the first page of the MoU or Agreement. He/ She must be held responsible for non-disclosure of the Confidential Information received from the corporate donor.
Authorised Signatory: As per the prevailing norms, the Dean (Resources and Alumni) is the authorized signatory to all Corporate Social Responsibility (CSR) Memorandum of Understanding (MoUs) and Agreements etc. The prior approval of the Director is to be obtained through a note file.

New Project Registration Form

Use this form to register a new CSR project with IIT Kanpur. Please fill in all details accurately to ensure smooth processing of your proposal.

Download Registration Form

Template CSR Memorandum of Understanding (MoU)

Standard template for Corporate Social Responsibility Memorandum of Understanding between IIT Kanpur and contributing organization. This template includes all necessary clauses and can be customized as needed.

Download MoU Template

CSR Proposal / Concept Note Template

Template for submitting CSR project proposals or concept notes. This form helps in structuring your proposal with all necessary details including project overview, objectives, budget, and implementation plan.

Download Proposal Form

Utilization Certificate Template

Template for Utilization Certificate to be submitted after completion of CSR project or at specific milestones. This certificate details how the funds have been utilized as per the agreed terms.

Download Utilization Certificate

Bank Account Details for CSR Funds

Official bank account details of IIT Kanpur for receiving CSR funds. Please use these details for all financial transactions related to CSR projects.

Corporate Research Fund Account, IIT Kanpur
Account Number 30530707580
Account Name Corporate Research Fund Account, IIT Kanpur
Bank Name State Bank of India, IIT Campus Branch
Bank Address Indian Institute of Technology Kanpur Campus Branch,
IIT Kanpur, Kanpur (Uttar Pradesh)
PIN - 208 016
IFSC Code SBIN0001161
Important: All payments should be made in favor of "Corporate Research Fund Account, IIT Kanpur". Please mention the project reference number and purpose of payment while making the transaction.
Payment Instructions:
  • Use the exact account name as mentioned above
  • Include project ID/reference in payment remarks
  • Send payment confirmation to dora_desk@iitk.ac.in
  • Allow 3-5 working days for payment processing