Using Microsoft Teams for Online Meeting
for Faculty and Staff only

1. Requirement for using MS Teams

  • To schedule a meeting on MS Teams, an account on MS Exchange is required. If you do not have an MS Exchange account under IIT Kanpur's subscription, see Point-2 below.

2. Moving to MS Exchange
(If you already have an account on MS Exchange, ignore this step)

  • You have the option to move your IIT Kanpur Email account username@iitk.ac.in to MS Exchange. Moving your account to IIT Kanpur email account to MS Exchange has some advantages and disadvantages. Click Here for details.
  • If you would like to remain on IIT Kanpur Email service, then you will be provided with a new account on MS Exchange, which will be username@iitkacin.onmcrosoft.com.
  • Use this form to send request for moving to MS Exchange with one of the above choices:Click Here

3. Schedule a Meeting

  • Follow this link on how to schedule a meeting: Video
  • Maximum participants per meeting is 300.
  • If you prefer to schedule a webinar, contact gopesh@iitk.ac.in .

4. Join a Meeting

  • Through a meeting link, follow this procedure: Video
  • Through a Meeting ID and Passcode, follow this procedure: Video

5. Screen Sharing

  • Procedure
    • Click Share icon at the top right cornor of MS Teams.
    • Select Screen / Window / App that you want to show.
    • Screen / Window / App what you are showing is surrounded by red border.
  • Select Stop sharing to stop showing your screen.

6. Recording a Meeting

  • Procedure
    • Start or join the meeting.
    • To start recording in MS Teams, select More actions > Record and transcribe > Start recording.
      Everyone in the meeting will be notified that recording and transcription have started.
    • To stop recording in MS Teams, select More actions > Record and transcribe > Stop recording.
  • Sharing MS Teams recording (Video).
    • All MS Teams recording are saved in Recording folder under Meeting Organizer's OneDrive
    • To share the recording, go to recordings folder in OneDrive.
    • Right click on the file and select Share.

You can explore MS Teams tutorial and informational videos here.


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This page was last modified: 25 June 2024 06:00 PM