Using Microsoft Teams for Online Meeting
for Faculty and Staff only

If you do not have Exchange online account with Office 365 subscription of IITK and want to conduct meeting occasionally, Please click me.

1. Requirement for using MS Teams

  • To schedule a meeting on MS Teams, an account on MS Exchange is required. If you do not have an MS Exchange account under IIT Kanpur's subscription, see Point-2 below.

2. Moving to MS Exchange
(If you already have an account on MS Exchange, ignore this step)

  • You have the option to move your IIT Kanpur Email account username@iitk.ac.in to MS Exchange. Moving your account to IIT Kanpur email account to MS Exchange has some advantages and disadvantages. Click Here for details.
  • If you would like to remain on IIT Kanpur Email service, then you will be provided with a new account on MS Exchange, which will be username@iitkacin.onmcrosoft.com.
  • Use this form to send request for moving to MS Exchange with one of the above choices:Click Here

3. Schedule a Meeting

  • Follow this link on how to schedule a meeting: Video
  • Maximum participants per meeting is 300.
  • If you prefer to schedule a webinar, contact gopesh@iitk.ac.in .

4. Join a Meeting

  • Through a meeting link, follow this procedure: Video
  • Through a Meeting ID and Passcode, follow this procedure: Video

5. Screen Sharing

  • Procedure
    • Click Share icon at the top right cornor of MS Teams.
    • Select Screen / Window / App that you want to show.
    • Screen / Window / App what you are showing is surrounded by red border.
  • Select Stop sharing to stop showing your screen.

6. Recording a Meeting

  • Procedure
    • Start or join the meeting.
    • To start recording in MS Teams, select More actions > Record and transcribe > Start recording.
      Everyone in the meeting will be notified that recording and transcription have started.
    • To stop recording in MS Teams, select More actions > Record and transcribe > Stop recording.
  • Sharing MS Teams recording (Video).
    • All MS Teams recording are saved in Recording folder under Meeting Organizer's OneDrive
    • To share the recording, go to recordings folder in OneDrive.
    • Right click on the file and select Share.

You can explore MS Teams tutorial and informational videos here.


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This page was last modified: 25 June 2024 06:00 PM