Policy on deletion of CC accounts after completion of tenure

• Student Accounts: These accounts will be deactivated after six weeks of issuing the `no dues’ and CC can delete these accounts any time after this period. Only for those students who are graduating in summer and applying for `no dues’ in early May (or late April), their accounts will be kept alive till two weeks after the convocation and CC can delete these accounts anytime after this period.
• Project Employee Accounts: These accounts will be deactivated after four weeks of issuing the `no dues or earlier if so instructed by PI and CC can delete these accounts anytime after this period.
• While CC can delete the accounts anytime after deactivation, for reasons of smooth operations, it was agreed upon that all the accounts that have been deactivated be deleted one month after the next semester has begun. So, one month into a semester, all accounts that have been deactivated so far would be deleted. This delayed deletion is kept so that no new student gets an old id.
• If there is any misuse of an account after `no dues’, that account would be immediately deactivated. Misuse of CC accounts is generally covered by the penalty clauses announced in CC website.
• Even if any students/project employees do not take no dues from CC after completion of their programs, CC will mark such accounts for deactivation based on the letters received from DOAA/ DORD saying that such people have completed all their course/ project formalities and their programs/project appointments are over.

See the minutes of CCCC meetings of 12-10-2011 and 16-11-2011 for further details