The academic performance of each undergraduate student is reviewed by APEC at the end of a regular semester and is considered inadequate if his/her SPI / CPI is either his SPI < 4.5 or CPI < 5.0.
Such a student is termed ‘academically deficient'. Depending on the degree of inadequacy, a deficient student may be placed on warning or Academic Probation , or his/her academic programme may be terminated .
1 Warning
A student is placed on Warning if his/her SPI and CPI at the end of a regular semester are as follows:
a) 2.0 < SPI < or = 4.5 and CPI > or = 5.0 or
b) SPI > or = 4.5 with CPI < 5.0 and in the previous regular semester CPI > or = 5.0
Such a student is issued a letter of warning with a copy to his/her parents/guardian.
2 Academic Probation
A student is put on academic probation if his/her SPI and/or CPI at the end of a regular semester are/is as follows:
a) SPI < 4.5 and CPI < 5.0 or
b) SPI = 2.0 or
c) CPI < 5.0 in two consecutive regular semesters
Such a student is required to sign an undertaking incorporating the following terms and conditions:
i. He/She shall attend at least 75 per cent of all lecture, tutorial and laboratory classes of each course,
ii. His/Her academic load shall be reduced by at least one course,
iii. He/She shall register for all courses (if available) in which the letter grade F is obtained,
iv. He/She shall, in addition, repeat those courses (if available) in which the letter grade D is secured if he/she accumulates two or more F grades. This is applicable while a student is crediting courses of semesters I, II and III.
v. He/She shall pass at least three courses
vi. He/She shall obtain a minimum SPI of 4.5
vii. He/She shall not hold any office in the Hostel of Residence, or any other organization/body during academic probation.
viii. Any other term/condition laid down by Administration.
ix. He/She shall automatically leave the Institute if fails to fulfil any of the above conditions.
The parents/guardian will be requested to countersign the undertaking. If a student is unable to meet the terms/conditions due to some genuine reasons, he/she must indicate this to the APEC before the semester ends.
3 Termination of Programme
The undergraduate programme of a student may be terminated by the APEC if he/she
a) is on academic probation and fails to satisfy the conditions thereof in a particular semester, i.e., either has not passed at least three courses or has not secured a minimum SPI of 4.5.
b) is absent without authorized leave of absence for a major part of the semester and does not appear in the end-semester examination of the courses in which he/she is registered.
c) fails to report and register by the last date of registration without any bonafide reason.
d) involves himself/ herself, in violation of the code of conduct, in ragging, etc. and the Senate Student Affairs Committee (SSAC) / a special Institute committee makes a recommendation to that effect.
4 Reduced Academic Load
A student placed on warning or academic probation will be permitted a reduced load up to a maximum of two courses, if he/she so desires. Tthe courses for which he/she registers will be decided by APEC considering the input obtained from the Counselling Service, Instructors etc. The parents/guardian of such a student will be kept informed of his/her progress.
5 Appeal against Termination
A student whose programme is terminated on account of inadequate academic performance or otherwise has the right to appeal to the Chairman, APEC for reconsideration. While making the appeal against termination, he/she is expected to give reasons for his/her poor academic performance and/or to explain why his/her position merits reconsideration. The APEC shall take a final decision after considering all the available inputs. However, the APEC will not entertain any further appeal for review unless substantial additional information is brought to its notice.
