Passes of vehicles
Procedure : All vehicles entering the campus shall be required to obtain Entry Slip (for one time entry)/ permanent pass.
| Item details | Other comments | ||
|---|---|---|---|
| 1. | For obtaining permanent pass (RFID tag), duly filled-in application form (available on intranet) recommended by Head of the Department/Section/ Unit should be submitted to the Security Unit. | 1. | Photo pass and vehicle sticker are properties of the institute and are liable to be withdrawn/ cancelled. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner and (iv) copy of Institute ID. The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | ||
| 3. | In case of other drivers (family members/ relatives residing with the employee), copy of driving license of other drivers should also be submitted. | ||
| 4. | Photo pass and vehicle sticker/ RFID tag shall be issued for the employee whereas dependents will get only photo pass. | ||
| 5. | In case a permanent employee residing on the campus has more than one motorized vehicle on his/her name or on the name of family members residing with him/her (as declared in the form submitted to the institute) separate vehicle sticker/ RFID tag will be given for respective vehicles. Separate documents will have to be submitted for each vehicle. | ||
| Item details | Other comments | ||
|---|---|---|---|
| 1. | For obtaining permanent pass, duly filled-in application form (available on intranet) recommended by Head of the Department/Section/ Unit should be submitted to the Security Unit. | 1. | Pass and vehicle sticker are properties of the institute and are liable to be withdrawn/ cancelled. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner (iv) copy of Institute ID and (v) copy of project appointment letter (in case of project employees). The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | 2. | In special cases, students residing in Halls of Residence may be issued vehicle sticker and pass for specific period on the recommendation of DOSA. |
| 3. | In case of other drivers (family members/ relatives residing with the employee), copy of driving license of other drivers should also be submitted. | 3. | Those on work assignment mode will be issued only pass. |
| Item details | Other comments | ||
|---|---|---|---|
| 1. | Application request duly recommended by HOD/ IWD. | 1. | Contractor/sub contractor will be issued only vehicle pass. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner and (iv) copy of contract award letter. The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | 2. | Vehicle sticker/ RFID tag will NOT be issued to them. |
| Item details | Other comments | ||
|---|---|---|---|
| 1. | Application should be submitted in proper format (available with Security Unit). | 1. | Nankari residents shall be issued Token for Nankari vehicle only. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner and (iv) copy of address proof. The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | 2. | Each vehicle shall be issued separate token. |
| 3. | In case of other drivers (residing on the same address), copy of driving license of other drivers should also be submitted. | 3. | Vehicle sticker/ RFID tag will NOT be issued to them. |
| Item details | Other comments | ||
|---|---|---|---|
| 1. | Application should be submitted in proper format (available with Security Unit). | 1. | All suppliers/ vendors shall be issued vehicle pass only. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner (iv) copy of address proof and (v) copy of pass issued by the Estate office. The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | 2. | Vehicle sticker/ RFID tag will NOT be issued to them. |
| Item details | Other comments | ||
|---|---|---|---|
| 1. | Application should be submitted in proper format (available with Security Unit). | 1. | Dependents of the former employee will not be given Vehicle sticker/ RFID tag or any Photo Pass. |
| 2. | Above application should be supported by (i) copy of Vehicle Registration Certificate, (ii) copy of insurance cover note (iii) copy of Driving License of the owner and (iv) copy of Institute ID. The original copies of the above mentioned documents should be produced in the Security Unit at the time of submission. | ||
| 3. | Retired employees shall be issued vehicle sticker/ RFID tag for vehicles registered on his/her and spouse's name only. | ||